Sierra: Spring Create Lists Training

I’ll be offering two general Sierra Create Lists training sessions this spring. Both sessions will be held in Bierce 274. You’re welcome to attend whether you are new to Create Lists and would like basic training or you’re familiar with Create Lists and would like a review.

10:00 am – 11:30 pm on Monday, 5/15/2017
2:00 pm –   3:30 pm on Wednesday, 5/24/2017 (rescheduled from 4/26)

Please e-mail me at ashby@uakron.edu if you plan to attend either session.

More Sierra training sessions will be scheduled this summer including Create Lists, exporting/importing data from Sierra to Excel, Statistics, and Using Sierra Help/CSDirect.  Stay tuned for details!

Susan

Sierra Help Access Issue … updated

We’re experiencing issues accessing Sierra Help on our local Sierra Server.  When accessing Sierra Help via the Sierra Desktop App or through a saved bookmark, users are prompted twice for their Sierra login and password. After entering the login and password the second time, the login fails.  I’ll open a ticket with III.  In the mean time, you can still access Sierra Help through III CSDirect.

Usually I’d tell you to go to the Sierra SharePoint for the link to CSDirect and the CSDirect username and password.  However, this information is on a web page in SharePoint and if you read my previous post, you’ll know that I can’t because you won’t be able to see the information :(.

If you need to access Sierra Help, send me an e-mail or call me and I’ll send you the link to CSDirect and get you the username and password.

Update 8/2/2016 4:45 pm
III is aware of the issue and is working to resolve it. You can access Sierra Help via CSDirect.  From the CSDirect home page, click on Sierra and then click on SIerra Web  Help.

For CSDirect access and login information go to: https://sps.uakron.edu/sites/UL/depts/es/ulsys/sierra/default.aspx.

C. Blake McDowell Law Center and Law Library Renovation

The Law Center is undergoing a complete renovation.  The renovations began on the 1st floor of the Law Center in December,  and then beginning the week of May 2, the construction crew moved on to the 2nd and 3rd floors of the building where the Law Library is located.  In preparation for the renovation, in mid-April the majority of the Law Library collection was packed and placed in storage.  Last week a small portion of the collection and the Law Library staff moved to Room 322 of Central Hower.   The law faculty have also moved to the 3rd floor of Central Hower and in the fall a number of the law classes will be held at Central Hower.

The Law Library will continue to provide services at the Law Center and at Central Hower.  The library collection at the Law Center consists of course materials and study aids for use by law students.  The Law Library will have a reference librarian available at the Law Center during the Law Library’s service hours, and the Law Library will continue to have computers available for community patrons at the Law Center.  Over the past several years the Law Library has greatly reduced the size of its print collection.  Generally community patrons come to the Law Library to use databases rather than the print collection.

The Law Library’s Central Hower collection is comprised of non-circulating materials, including the reference collection, Ohio materials, and a select number of treatises. The reference librarian at the Law Center will direct patrons to the collection at Central Hower when appropriate. Library Systems will update Sierra to reflect the status and location of the Law Library materials during the renovation.    The Law Library’s About the Library libguide contains information about the Law Library during the renovation process and will be updated as changes occur.

Posted on behalf of Kyle Passmore, Deputy Law Librarian

New Sierra Temporary Fixed-field Codes

I’ve recently created new temporary item location, status, and imessage codes to be used during the Law Library move and renovation.  The new codes,  how they will be used, and how they will display in the UAL Catalog can found at:

https://sps.uakron.edu/sites/UL/depts/es/Shared%20Documents/Projects/Law%20Move%20and%20Renovation/system-changes-law-renovation04122016.docx

These codes are only to be used for Law items being moved or put into storage during the Law School and Law Library renovation.

Please let me know if you have any questions.

2016 IUG Enhancement Voting

As a member of IUG, University Libraries is eligible to vote for 2016 IUG Enhancement ballot items.  As IUG liaison I’m the person designated to complete the ballot. Based on your input I’ll cast votes in each of the categories that are applicable to our Sierra system.

2016 IUG Enhancement Ballot:

https://sps.uakron.edu/sites/UL/depts/es/Shared%20Documents/Functional%20Area%20Documents/Systems/Sierra/IUG_Ballot_2016.pdf

  • Below are the page numbers for the functional areas applicable to our Sierra system set-up. Look over the ballot items in each section that corresponds to the function(s) you use in Sierra.
  • Select up to the maximum number of ballot items allowed in each functional section. Copy and paste the Ballot # into a list. Examples: ACQ-1 Funds, CIR-40 Patron Record.
  • Some sections may be of interest to all: Create Lists, Core Functionality, WebPac, Statistics and Reporting
  • Once you have completed your list(s) of ballot items, send them to me by 12:00 pm (noon) on Monday 2/29.

 

Acquisitions (choose 8)                          Page       1

Cataloging  (choose 4)                            Page       8

Circulation  (choose 22)                          Page      12

Core Functionality  (choose 10)             Page      32

Create Lists and
Global/Rapid Updates  (choose 4)         Page      41

ERM   (choose 2)                                      Page      45

INNReach   (choose 2)                             Page      52

Other Programs  (choose 2)                    Page      54

Serials  (choose 3)                                   Page      58

Statistics and Reporting   (choose 3)    Page      61

WebPAC   (choose 12)                             Page      64

 You can view previous year’s ballots and the 2016 Ballot in Excel format on the IUG website.  You’ll need to log in with your MyIUG Login. If you don’t have a MyIUG login, you can create one. Our member code is 456.

 

For more information on the IUG Enhancement Process:

Sierra: Update 2.0 SP3 to be installed on 1/6/2016

The Sierra application and database servers will be updated to Sierra 2.0 SP3 at 6:00 am on Wednesday January 6,, 2016. Sierra will be down for 45-60 minutes during the update but should be back up and running well before 8:00 am.  Some libraries have reported issues launching the Sierra Desktop App (SDA) after the 2.0 SP 3 update. This is due to those sites using an older method to download and install SDA. This shouldn’t be an issue for most, if not all UL workstations as we’ve been using the new and recommended method of installation for quite a while. Just in case, Michael, Gregg and I will be in by 8 am to handle any Sierra issues.

  • Since the update requires a reboot, you’ll need to open Sierra when you arrive to work on Wednesday.
  • At 8:00 am on January 6th, one of us will make rounds to the Bierce circulation service points, one of us will check in with Science, and the other will monitor Footprints for any reported issues.
  • Please open a Footprints ticket if you are unable to launch Sierra or have any post-update problems or issues.
  • This update includes all Sierra 2.0 SP1, SP2, and SP3 enhancements and also resolves several known issues.
  • This update also introduces new Sierra APIs, including support for read/write APIs.
  • For more details and to see a list of all Sierra 2.0 enhancements, click on the Release 2.0 SP3 link on the Sierra SharePoint.

Sierra Review Files Reconfigured

Sierra Review files have been reconfigured as follows:

  • 100 review files are available to create lists
  • Review file sizes range from 100 records to 500,000 records
    • 100 10 files
    • 500 10 files
    • 1,000 20 files
    • 3,000 10 files
    • 5,000 20 files
    • 10,000 15 files
    • 25,000 10 files
    • 50,000 4 files
    • 80,000 2 files
    • 100,000 2 files
    • 250,000 1 file
    • 500,000 1 file

Reminders:

  • Restart Sierra to see the new review file configuration.
  • Take care when selecting a review file. Make sure you are selecting an empty review file or you are overwriting your own review file.  If you’re overwriting a review file, please take a moment to look at the message on screen and make sure you are not overwriting someone else’s review file.
  • Be respectful and courteous to others and empty your review file(s) when you have completed your work.
  • Learn more about creating lists and working with review files at: https://library.uakron.edu:63100/sierra/admin/help/Default.htm#sgil/sgil_lists.html?Highlight=create lists

Current Progress on the Sierra Data Dictionary

The Sierra Audit Data Dictionary for Items, Locations and Patrons are now complete and available to view in Sharepoint. Excel documents are located in Access Services Committee –> Shared documents –> Sierra Audit. If you are interested in looking at the in-progress wiki that we have been using to collaborate on the Sierra Audit, let me know and I can grant you viewing permissions.

Sierra: Update 1.2.2 to be installed on 11/11/2014

The Sierra application and database servers will be updated to Sierra 1.2.2 on Tuesday, November 11, 2014. There is no downtime required for this update. However, a Sierra restart will be required after the install in order to download new SDA (Sierra Desktop Application) software.

This update resolves several reported known issues.

For more details, click on the Release 1.2.2 link on the Sierra SharePoint