Dean's Office General Interest Policy & Planning University Libraries

UL Incident Report Link

The UL Incident Report form is once again available online. Below is the link for the incident report form, please make yourself familiar with when & why to use it.  Any submission to the incident form will go to Aimee DeChambeau, Melanie Smith-Farrell, and Zachary Brown.  Please contact Zachary Brown if you have any questions about it.


General Interest Policy & Planning

OCLC Research publishes ‘The Library in the Life of the User’

DUBLIN, Ohio, 09 November 2015—OCLC Research has published a new compilation, The Library in the Life of the User: Engaging with People Where They Live and Learn, which represents more than a decade of collaborative work studying the information-seeking behaviors of library users.

Compiled and co-authored by Lynn Silipigni Connaway, findings from The Library in the Life of the User articulate the need for the design of future library services to be focused on the library user. The compilation is intended to provide a sequential overview of the findings of user behavior research for librarians, information scientists, and library and information science students and researchers as they think about new ways to provide user-centered library services.

For more details, see:


Access Services Electronic Services Policy & Planning

Internal Use Counts and YTDCIRC/LYRCIRC for statistics gathering

In preparation for the new statistical year starting today, July 1, 2014, changes were made to the Internal Use Count fields and also starting today we’ll begin to use the YTDCIRC field to track item checkouts for statistical year 14/15. Starting in statistical year 15/16 YTDCIRC counts will be moved to the LYRCIRC field and YTDCIRC will be reset to zero.

Internal Use Counts

Internal use counts are used to collect in-house usage statistics for library materials that do not circulate. These statistics (counts) can be stored in the INTL USE,  IUSE3, and/or COPY USE item fixed fields depending on the purpose of the count.  These fields have been renamed in our Sierra system as follows:

INTL USE                                         IN HOUSE COUNT

IUSE3                                               PROJECT USE

COPY USE                                      SPECIAL USE

Internal use counts track activity that doesn’t involve a circulation transaction such as a checkout, renewal, or booking.  IN HOUSE COUNT will be used to track in-library usage of materials and will be zeroed out at the end of each statistical year. The PROJECT USE and SPECIAL USE fields can be used for library projects, gathering short-term usage statistics, small area inventories, and such. These fields will be zeroed out as necessary, depending on the duration and scope of the usage.

Zeroing the counts in these fields does not impact stored circulation data in the In house  or  Circ Activity Web Management Reports as these reports draw from historical data stored on the Sierra server . However, “real time” reports such as Sierra Statistics or the Title Circulation Report  draw from the record as it is at the time the report is being run, not as it was at a specified time period.

Later this summer we will start offering a Sierra Training session on how the IN HOUSE COUNT field will be used, how the PROJECT USE and SPECIAL USE fields can be used, and how to run reports and gather statistical information from these fields.


Sierra uses the YTDCIRC field in the item record to automatically count the number of times an item has been checked out during a statistical period. Sierra uses the LYRCIRC field to store the number of times an item was checked out during the previous statistical period.

At the end of the statistical year the count in the YTDCIRC field will be moved to the LYRCIRC field and the YTDCIRC field will be zeroed out.  These counts may be used during the review process by comparing the TOT CIRC (total circulation) field to YTDCIRC and LYRCIRC fields or they may be used for other statistical purposes.



Policy & Planning

Brainstorming Meetings for AY 2013-2014 Action Planning

Here is at least a partial list of the brainstorming meetings for AY 2013-2014 action planning. If you cannot attend your department’s meeting or would like to participate in one of the following, please feel free. It may be best to contact the organizer so that he or she can plan accordingly:

Science & Technology Library – May 9, 2:00 pm, ASEC 25 (Jo Ann Calzonetti)

Research & Learning Services – May 9, 1:00 pm – 3:00 pm, Bierce 154 (Joe Salem)

Dean’s Office – May 10, 10:00 am  – 11:00 am, Bierce 161 A (Joe Williams)

Archival Services – May 10, 2:30 pm  – 4:00 pm, Polsky LL10 (Vic Fleischer)

Marketing Team – May 13, 2:00 pm – 3:30 pm, Bierce 161 (Stephanie Dawson-Everett)

Access Services – May 14, 11:00 am – 12:00 pm, Bierce 274 (Charles Fisher)

Collection Standards Committee – May 16, 2:00 pm, Wayne College (Jo Ann Calzonetti)

Access Services Standards Committee – May 17, 2:00 – 3:30, Bierce 375 (Shelle Davis)

Policy & Planning

2013 – 2014 Strategic Planning Documents

The files referenced at today’s strategic planning presentation can be found on the Strategic Planning Documents SharePoint.