Tag Archives: reporting

OSTI Requirements for Submission of Final Peer-Reviewed Accepted Manuscripts

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In support of the DOE Public Access Plan, this message is to remind recipients of SC funded awards that it is a term and condition of the award to submit, to DOE, the final peer-reviewed accepted manuscripts for any published journal articles based on work supported by your award. Submissions are to be made to the DOE corporate E-Link system, and it is expected that recipients will submit final peer-reviewed accepted manuscripts as soon as they are accepted for publication, but no later than one-year after the date the journal article is published online, and before closeout After the one-year period, final peer-reviewed accepted manuscripts will be made available through DOE PAGES and OSTI.GOV. Details describing this requirement can be found here.

Instructions to submit final peer-reviewed accepted manuscripts are included in the Federal Assistance Reporting Checklist and Instructions (DOE F 4600.2) and the award provision entitled, “Reporting Requirements”. A video demonstrating the process is also available.

When publishing work that is supported by your award, it is important to remember to acknowledge DOE and the award appropriately. Requirements for acknowledgement of federal support can be found here.

Also, for journal articles listed in your Research Performance Progress Reports (RPPRs), please see instructions provided under “B. Scientific/Technical Reporting” of the 4600.2 for submission of final peer-reviewed accepted manuscripts to ensure the journal articles reported are in compliance with the requirements for public access.

For questions regarding announcement and submission of your final peer-reviewed accepted manuscripts, please contact elink_Helpdesk@osti.gov.

NIH News – Reminder: xTRACT Use Required in FY 2020

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Beginning with RPPRs due on or after October 1, 2019 (FY 2020), recipients must use the xTRACT system to create the required training tables for submission with NIH and AHRQ T15, T32, T90/R90, and TL1 progress reports. While it is not mandatory to use xTRACT for new and renewal applications for the specified types of training grants, it may be required in future years.

Check out our resources on xTRACT such as the user guide, instructional videos, and FAQs, available on the eRA website. For more details on its required use and implementation, see the full Guide Notice.

Implementation

Beginning with RPPRs due on or after October 1, 2019 (FY 2020), recipients must create the required training data tables for submission with NIH and AHRQ T15, T32, T90/R90, and TL1 progress reports via the xTRACT system. System validations in the RPPR module will check to ensure that uploaded PDFs of the data tables were created via xTRACT, and users will not be able to submit RPPRs that are not in compliance. Guidance on preparing the required tables for the RPPR are available in the xTRACT User Guide and on the Data Tables website.

The use of xTRACT to prepare the data tables for new and renewal applications for the specified types of training grants (i.e., T15, T32, T90/R90, and TL1) will not be mandatory in FY 2020 but may be required in future years. Applicants for new or renewal training grant awards are encouraged to take steps now to gain experience with the system prior to its required use. New users may wish to explore the xTRACT resources available on the eRA website, including instructional videos and FAQs.

Recipients of other types of predoctoral, postdoctoral, and career-level training, education, and career development awards that currently use training data tables (e.g., T37, R25, K12/KL2 awards) will not be required to use the xTRACT system to prepare tables for RPPRs in FY 2020. Recipients of these awards can continue to use the system on a pilot basis, however they may wish to wait for future editions of xTRACT, which are expected to include features and instructions tailored to their specific types of programs.

Having Challenges Tracking Down Students and Postdocs at the Time of the RPPR? Here is a Tip to Make It Easier…

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Having challenges tracking down students and postdocs at the time of reporting? Establishing a process where you have students and postdocs establish an eRA Commons account at the time they start working on an NIH grant award can save you a lot of time and energy trying to track down people who may no longer be at your institution at the time of your Research Performance Progress Report (RPPR) submission. You may even want to have them create an ORCID ID as well! (In case you missed it, read the November 2017 Open Mike blog post to learn more about eRA Commons and ORCID integration.) (From NIH ExtramuralNexus, 1/30/2018)

The NIH and Other PHS Agency Research Performance Progress Report (RPPR) Instruction Guide states that information must be provided or updated for all PIs/PDs and each person who has worked at least one person month per year on the project during the reporting period, including graduate students, undergraduate students, and high school students (p.82-83).

Additional information about ORCID can be found in a NIH ExtramuralNexus post from November 15, 2017 titled “Teaming with ORCID to Reduce Burden and Improve Transparency.”

To register individuals in the NIH eRA Commons, please contact your Sr. Grant Coordinator in the Office of Research Administration with the individual’s name and UA email address.